Interventional Radiology IEP Exhibitor Resources
Exhibit Hall Info
The exhibit hall is located in the Congressional Ballroom on the 3rd floor.
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Setup:​
Friday: 4:00 PM - 10:00 PM
Saturday: 7:30 AM - 9:30 AM
Mandatory Industry Meeting:
Saturday: 9:30 AM
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Exhibit Breakout Times
(attendees will be rotating around the room during this time and this time only)
Exhibit Breakout 1 - 10:30 AM - 11:45AM
Exhibit Breakout 2 - 3:00 PM - 4:15 PM
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Teardown:
Saturday: 4:15 - 10:00 PM
​​BOOTH SUPPLIES
The following booth supplies will be provided:
Premier Foundation Level
20'x10' booth space
(2) 6'x30" tables
(4) chairs
(1) standard power drop
Foundation Level
20'x10' booth space
(2) 6'x30" tables
(4) chairs
(1) standard power drop
Fellowship Level
10'x10' booth space
(1) 6'x30" tables
(2) chairs
(1) standard power drop
If you require additional AV equipment please reach out to Addie Hardten - ahardten@magnifigroup.com
Shipping
Packages being shipped to the property must follow the address label standards to prevent package routing delays.
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(Guest Name / Company Name) (Guest Cell Number)
c/o FedEx Office at Fairmont Austin
101 Red River Street
Austin, TX 78701
(IR IEP)
Box _______of _______ (Multiple boxes MUST be numbered)
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Inbound Shipping: IR IEP event coordinators will send the authorization forms beforehand to get payment in order.
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Conference shipments should arrive within (5) days prior to the course due to storage.
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Box deliveries will be assessed a handling fee determined by weight.
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​​​​​​​​Outbound Shipping: Any boxes to be shipped out of the hotel must be properly packaged and labeled with shipping address, return address,
and method of payment on your departure date. You will be able to package, pre-label your boxes, and leave at your booth as long as the hotel has payment on file.​​
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Forms:
Please review the Inbound and Outbound shipping forms below that include handling fees, instructions, etc. If you would like to ship your package out from the hotel, you must fill out the outbound shipping form.
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Attendee List
The attendee list will be shared via email with all registered representatives and company contacts. There will be a paper copy at your exhibition booth.
Booth Number
The Exhibit Hall floor plan and Booth Number will be shared up to 2 weeks prior to the event.
Important Dates & Deadlines
Wednesday July 29th : Representative Badge information due via email
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First Name, Last Name, Title, Email, Cell #​​
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The number of badges included depends on your sponsorship level.
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Non-Exhibiting Sponsor: (1) Badge
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Fellowship Level: (3) Badges​
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Foundation Level: (5) Badges
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Premier Foundation Level: (8) Badges
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Note: extra badges can be purchased for $250. Keep in mind we limit the number of extra badges.
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Wednesday August 5th: Rooming Link Closes
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Friday August 14th: Deadline to order additional AV equipment